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Cataloging
Cataloging Home Page
Local Cataloging Policies: Series authoritiesCreating original cataloging records in OCLC
Local cataloging in InfoSoup
New authority records will be established at the time of copy cataloging or when the cataloger is working with the authority new headings report. Headings will be established using AACR2rev.
Personal author series
A 440 series should be changed to 490/800 when:
For example: title page states, “First volume in the series …”
Change 440 to 490 and add 800 |t.
Publisher series
440 _ 0 Issues in focus today 440 _0 Make it in minutes
"Series like" phrase statements
Creating local authority records
490 1 An Alex Rider adventure
800 1 Horowitz, Anthony.|d1955-|tAlex Rider adventure.
430 0 Alex Rider adventure
100 1 Personal name heading 430 0 See from uniform title 643 Place and publisher
670 Include reference information, title, name establishing unit and dates. 667 Notes
Delete procedureupdated 7/31/06
Situations and responses
(Note: for all situations, if any of these processes result in bibs with no items available to fill holds and/or a cancelled order, but have holds attached, the holds have to be transferred to a variant edition or cancelled.)
Short order record overlaid with new oclc record
ü If order record status is cancelled (order status set to Z, though system note will request it set to 1 or 2) and no other library has attached items – set bib to delete
ü The cancelled orders will be deleted at system level
ü OCLC number must be extracted prior to system delete to ensure deleted holdings in oclc
Dead bib record merged with new oclc record
· Delete oclc holdings and delete bib from millennium
019 new record from bib note
· Delete bib record – holdings already deleted on oclc
Cancelled order bib records
· If no other library has attached items, Acq will delete holdings on oclc at time of error
· System deletes will take care of the cancelled bibs
Withdrawn material
· Send MN barcode number
ü Item is set to discard
ü If item withdrawn is last item in system, Bib is set to delete
ü Delete by barcode is separate process that sets item records to discard, but it doesn’t set bibs to delete.
No holdings, holds, items à empty bib
§ Charles will delete as before
Millennium Shortcut Keys
ALT Q Close the current record (or browse list) ALT LeftArrow View the previous month in a date dialog ALT RightArrow View the next month in a date dialog CTRL ENTER Add an extra line to a variable-length field with multiple lines, e.g., and ADDRESS field or the multi-field LOCATION/COPIES CTRL = . View the previous attached record CTRL = , View the next attached record CTRL ] - Display the next record in a browse list CTRL [ - Display the previous record in a browse list CTRL SHIFT B Display the full bibliographic record CTRL SHIFT I Display the full item record CTRL SHIFT P Display the full patron record CTRL SHIFT T Move backward from one tab to another in a bibliographic record display CTRL C Copy selected text or the current text field CTRL N Creates a new record CTRL T Move forward from one tab to another in a bibliographic record display CTRL V Paste the contents of the Windows clipboard CTRL X Cut the selected copy and copy it to the Windows clipboard CTRL Y Redo the most recent undo action CTRL Z Undo your last action ESC Clears a browse display N Choose the NO button in message dialogs; you can also key ALT N SPACE Select a button or check box TAB Make a button, check box, etc. the active screen element; you can also key SHIFT TAB Y Choose the YES button in message dialogs; you can also key ALT Y
LOCAL CATALOGING PRACTICES AND DECISIONS
Pseudonyms:If a contemporary author uses more than one pseudonym or his or her real name and one or more pseudonyms, use as the basis for the heading the name appearing on the work. If an author is listed on the title page with both names, e.g. Nora Roberts writing as J.D. Robb, use J.D. Robb as the heading for that work. The basis of this rule is AACR2 (rev. 2002) , 22.2B3. The name authority records in the database have references to connect all names.
Special Cutters:
Biographies & autobiographies
For a biography, use the first 3 letters of the subject’s last name and then the first letter of the main entry. E.g., Charlie Chaplin / Andrew Johansen, use ChaJ for the cutter. If it’s a title main entry, use the first letter from the first word as the title, ignoring the initial article.
For an autobiography, don’t add the main entry cutter since it would be the same. Eg., My life by Charlie Chaplin would be cuttered: Cha.
Car repair manuals
As of Sept. 2007, catalog under the model of the car, ie. Dodge Caravan, ie. 629.28722 Car.
Books about movies and tv shows
under the first 3 letters of the first word of the title, eg. the book The Wizard of Oz : the official 50th anniversary pictorial history would be catalogued as: 791.4372 Wiz.
Computer books
are cuttered under the name of the program (first 2 letters) then the next 2 letters come from the the first word of the main entry. An example is: The complete idiot's guide to Microsoft Powerpoint 2000 by Gertler is catalogued as: 005.369 PoGe. Po comes from PowerPoint (Microsoft is ignored) and Ge is from the author's last name.
Books about Microsoft Windows should be cuttered by the first two letters of the version followed by the first two letters of the author. Example: "Windows Vista for dummies" by Andy Rathbone is cataloged as: 005.4469 ViRa.
Books about murders
are cuttered under the first three letters of the murderer’s last name, eg. Books about Ed Gein are catalogued as : 364.1523 Gei.
Books that discuss an individual author’s works
are also cuttered under the author’s name to keep such books together.
Books with no author (title main entry) and the first word of the title is a number or an article
are cuttered with the number spelled out (eg. 13 is spelled out Thirteen). are cuttered without the article (a, an, the) (e.g. "A Christmas Ball" would be "Christmas" or "C" for a paperback/children's board book).
Works of and about Shakespeare(these were re-classed starting in 1992):
Works are classified as 822.33 followed by the first two letters of the first word of the title and the first two letters of Shakespeare (Sh) if it is his original work or the first two letters of the editor’s last name. The book Othello: complete & unabridged would be classified as 822.33 OtSh whereas the book Othello, edited by Norman Sanders would be catalogued as 822.33 OtSa. For Shakespeare’s collected works, Cutter “Cw” for his complete works, “Ms” for his miscellaneous works, like quotations, concordances and “Pw” for partial works. (Then add the first two letters of the author or editor’s last name.) Biographies of Shakespeare would be cataloged as 822.33 Sha (if there is an author add the author's initial from last name, ie. ShaR) and his poems would be classed at 821.3. See the list for the official Cuttering....
His individual works are as follows with the Cutters for each:
Various other Cuttering decisions:
Authors beginning with Mac or Mcfor non-fiction, spell them all out as Mac and add the fourth letter. (Example: author is McKenzie. Cutter would be MacK.) For fiction, in the call number field put the author’s name exactly as it is on the book.
Authors beginning with St. (Saint)
Leave abbreviated, drop the period and add the third letter (example: St. Clair is StC)
Authors beginning with Van or Sch
add the next letter.
Foreign Language DVD
Feature Film call numbers are based on the first word of the main entry, unless the film falls into one of the following situations: 1. the native language is in a non-Roman alphabet and the film does not have a popular American title, then use the first word from the translated title. 2. The native langage is in a non-Roman alphabet and the film does have a popular American title, then use the first word from the popular title. 3. The native language is in a Roman alphabet and has a title in English: in the 245 field give the foreign title first with the English title as a subtitle and use the first English word as the call number. Note: All varient titles should be referenced in the appropriate 246 (added title) fields in the bib record. If the title of a DVD is a number (eg. 50 first dates) spell out the number for the call number (eg. Fifty).
Travel books
It’s a local decision to classify some books that could technically get classed elsewhere to be classed with the travel section. Books that are directories of say, hotels in California would go in the number 917.9404 where travel books of California are, rather than in the 647 number. And books on hiking in a certain area would be classed in the travel number, such as the book Foot-loose in the Swiss Alps would be catalogued 914.947 rather than the hiking number. [Add –04 to all travel call numbers.]
Hmong Resource Center
All materials in the Hmong language and/or about the Hmong people (regardless of audience, reading level, etc.) are located in the Hmong Resource Center (oaahr) located on the first floor of the library. They will have a Hmong language sticker placed above the spine label. Add a subject heading reflecting the Hmong language if appropriate.
Wisconsin Authors
it’s a local decision to add a 690 entry for local authors. Subject entry form is:
“690 $a Wisconsin authors.”
Determination of the author being “local” is by living in the extended Fox Valley or by appearing on the Wisconsin Division of Information Technology’s database of Wisconsin Authors: http://devweb.library.wisc.edu/~mnf/cgi-bin/list5.cgi?ct=/home/mnf/public_html/wisc_authors/list5_c.ctl&ix=1
Manga, Graphic Novels & Comics
All graphic novels & manga are stories with complex plots told in comic book fashion: typically through sequential framed art. Narrative is usually contained within the context of the art. Use item types for graphic novels (3,13, and 23). Place in YA graphic novel or Child graphic novel/comics collections as requested by the selector. Class under main entry.
Manga SeriesUnless there are many items already attached to a volume record, all manga series go on individual monographic records.
Children’s Graphic Novels vs. YA Graphic Novels: Cataloging Issues
FICTION children’s graphic novelsArrange subject headings/genre fields in the following order (use both adult and children’s subject headings/subfields): 650 _0 (Subject)|vComic books, strips, etc. 650 _1 (Subject)|vFiction. 650 _1 Cartoons and comics. 655 _0 Graphic novels. *In the summary note for the item, use code “23” children’s graphic novel and use location code “oacgr” children’s graphic novel.
NON-FICTION children’s graphic novelsArrange subject headings/genre fields in the following order: 650 _0 (Subject)|vComic books, strips, etc. [Remove “Juvenile fiction” subfield from all non-fiction children’s graphic novels] 650 _1 (Subject)|vCartoons and comics. 650 _1 Cartoons and comics. 655 _0 Graphic novels. *In the summary note for the item, use code “23” children’s graphic novel and use location code “oacn” children’s non-fiction.
YA graphic novelsArrange subject headings/genre fields in the following order: 650 _0 (Subject)|vComic books, strips, etc. 655 _0 Graphic novels. *Do not use children’s subject headings/subfields, as YA graphic novels often have both a youth and adult target audience). *In the summary note for the item, use code “13” YA graphic novel and use location code “oaygr” young adult graphic novel.
Items added to both FICTION children’s graphic novels & YA graphic novels collections*For items that are in both the children’s graphic novels and YA graphic novels collection, catalog item as a YA graphic novel (use only adult subject headings) but use the item codes/location codes according to whether the item is being added to the children’s graphic novel collection or YA graphic novel collection.
Children’s Nonfiction cataloging decisions:
Folklore booksare classified in the number 398.2 and the country the folklore is from is added to the number, according to DDC table 2, or if the book is based on racial or ethnic groups then DDC table 5 is used. A book of Swedish folktales is given the number 398.209485. A collection of Jewish folktales is classified at 398.2089924.
Biographiesin the Children’s Dept. were classified in 921, then Cuttered using C.A. Cutter’s two-figure author table. This practice ended as of March 4, 2003. Biographies for the Children’s department will now be classified in the relevant subject, as in biographies in the Adult collection.
Children's Series Paperback Collection
As of Mar 18, 2009, the Children's Paperback Collection will solely focus on children's series books in paperback. Any book not in an open-ended series is to be added to another Children's fiction collection.
The classification scheme for this new(ish) collection will be based on the series title and the volume number. Please use the first word of the series title followed by a space, then the volume number. E.g. For Katie Kazoo, switcheroo v.9 the call number becomes Katie 9. If the series has a subseries, please use the primary series for the call number followed by the volume number. e.g. 830 High school musical, stories from East High ;|v#9... becomes High 9.
Audiovisual cataloging decisions and practices
Breaking up sets
If the library (or publisher) decides to break up a set into cases containing parts less than the whole set, the item records need to reflect the number of items contained inside each case. To do this in the item record add a Label Prefix "R" field and type in the number of pieces contained in the case and what kind of pieces they are.
For example. The History Channel ultimate collections. World War II [videorecording] / A&E Television Networks. (.b16691210) contains 5 discs but the discs themselves are all separated packaged by the publisher. Each of the five item records should contain a "R field" that says "1 disc".
Please put a sticky note on these items with "R labels" on the sticky note and forward the items to the processors. The processors will use the sticky note as a heads up as they need to use a different template in order for this information to print on the spine labels.
Media Classification Schema
Nonfiction materials are classified with a DDC number. Fiction materials in sound recording format are treated much as books that are fiction, eg. arranged by the author’s last name. Videos that are feature films or television shows are arranged by the first word of the title.
Compact discs that are music are catalogued according to the ANSCR system. Each call number consists of four terms, the 1st being the category, the 2nd usually part of the composer or artist’s name, the 3rd term is based on the title in most cases, and the 4th consists of the first letter of the artist’s last name and the last 2 numbers of the music number. We have added to the categories of the ANSCR scheme in our library. The additions we’ve made to adult discs are: ME (easy listening), MG (gospel and religious music), MN (New Age music), MP (rap and hip-hop) and MR (R&B music and soul music). The scheme for children’s music was quite limited so that was also expanded. The new categories are ZA (poetry), ZB (plays), ZC (stories), ZF (folklore and fairy tales), ZH (holiday music), und ZL (movie and TV music). For more details, see the ANSCR manual. Below are the entire ANSCR classification scheme including our local modifications:
Local ANSCR schemeThe letter or letters stands for a type of music. The letters are an attempt to group types of music together on the shelf. There is no mnemonic relationship between the letters used for the first term and the CD. If there is more than one piece of music on a CD, term 1 is selected based on the first piece on music on the CD. That is why you may find a CD with a wide variety of classical music and the call number might only apply to one small part of it.
Local Edits for Playaway AudioBooks
Records from Playaway books must be edited for the following changes:
Library Codes
Alpha by Library Alpha by Code
Appleton Collection Codes
OWLSnet I-Types
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